Employee Cost Calculator
See what an employee costs in full, not just the salary.
5 files · 1 Excel · 5 pp
United States, federal and state, reviewed 20 August 2026
$29
HR tools built by a senior HR executive · United States
The CEO wants a number
Headcount, overtime, coverage, and contract labor all draw on the same budget. These workbooks convert each one into a number you can put in front of a finance team.
The moment this shelf is for
Every staffing argument eventually becomes the identical conversation. Pay for additional people, or pay for additional overtime, and demonstrate the difference in writing. These workbooks build the fully loaded cost first, because salary alone understates the actual number considerably, then run the comparison for you.
Coverage represents the other half of the bill. Call offs, no shows, and open shifts cost money that never appears as a line item, so nobody ever corrects it. The absence and coverage systems make that cost visible, and the contract labor workbooks handle markup, burden, and the conversion calculation.
Each workbook shows its formulas openly and names the sources behind them. Bring risk, time, and money to the budget conversation, in that order, and the request stops sounding like a preference. The guarantee runs 30 days. Reply to your receipt or email support@truestephr.com for a full refund. No form or explanation is required, and you keep the files.
You can defend a headcount request with math that a finance partner will accept.
Where most people start
See what an employee costs in full, not just the salary.
5 files · 1 Excel · 5 pp
United States, federal and state, reviewed 20 August 2026
$29
Four workbooks, one question: what does this labor really cost.
8 files · 4 Excel · 6 pp
United States, federal and state, reviewed 20 August 2026
$99
A reduction is three jobs: plan it defensibly, price it in full, and notice it lawfully.
13 files · 3 Excel · 2 Word · 49 pp
United States, federal and state, reviewed 20 August 2026
$199
A reduction is three jobs: plan it defensibly, price it in full, and notice it lawfully.
13 files · 3 Excel · 2 Word · 49 pp
United States, federal and state, reviewed 20 August 2026
$199
The whole contingent labor decision, sequenced: model the cost, decide the hiring path, check the classification risk, fix the agency terms.
14 files · 4 Excel · 3 Word · 27 pp
United States, federal and state, reviewed 20 August 2026
$149
Plan and run a workforce reduction you can stand behind.
8 files · 1 Excel · 1 Word · 34 pp
United States, federal and state, reviewed 20 August 2026
$129
Four workbooks, one question: what does this labor really cost.
8 files · 4 Excel · 6 pp
United States, federal and state, reviewed 20 August 2026
$99
Plan the move from a 48-hour week to 40 without cutting pay.
10 files · 1 Excel · 4 Word · 10 pp
Mexico, reviewed 20 August 2026
$89
Size the reduction before you make it.
5 files · 1 Excel · 5 pp
United States, federal and state, reviewed 20 August 2026
$89
Plan the staffing with numbers you can defend.
5 files · 1 Excel · 5 pp
United States, federal and state, reviewed 20 August 2026
$79
Put one attendance standard across every crew.
10 files · 1 Excel · 2 Word · 39 pp
United States, federal and state, reviewed 20 August 2026
$69
The classification call decides whether the cheap option carries the largest bill in your program.
7 files · 1 Excel · 1 Word · 15 pp
United States, federal and state, reviewed 20 August 2026
$69
Run coverage, PTO, and short-notice absences on one workbook.
5 files · 1 Excel · 6 pp
United States, federal and state, reviewed 20 August 2026
$59
Put one defensible attendance standard on the floor.
10 files · 1 Excel · 3 Word · 28 pp
United States, federal and state, reviewed 20 August 2026
$59
Walk into the agency conversation with the numbers already in hand.
8 files · 1 Excel · 2 Word · 15 pp
United States, federal and state, reviewed 20 August 2026
$59
Price what departures and absence actually cost you, all in.
5 files · 1 Excel · 5 pp
United States, federal and state, reviewed 20 August 2026
$59
The pay math field guide and the workbook that models spiffs, commissions, drive time, and raise breakevens against billed-hour economics.
8 files · 1 Excel · 1 Word · 26 pp
United States, federal and state, reviewed 20 August 2026
$49
The dispatch coverage workbook, the on-call rotation that survives the busy season, and the scripts for the call-off conversations that follow a pattern.
7 files · 1 Excel · 1 Word · 18 pp
United States, federal and state, reviewed 20 August 2026
$44
The call-off intake, the coverage workbook that answers who takes the shift, and the scripts for the conversations that follow a pattern.
7 files · 1 Excel · 1 Word · 18 pp
United States, federal and state, reviewed 20 August 2026
$44
Compare the cost of an in-house recruiter against agency fees across your real hiring plan.
5 files · 1 Excel · 5 pp
United States, federal and state, reviewed 20 August 2026
$39
Answer the question finance keeps asking: should these agency workers be on our payroll, and what would we save.
5 files · 1 Excel · 6 pp
United States, federal and state, reviewed 20 August 2026
$39
Weigh the cost of covering a recurring overload with overtime against the fully loaded cost of adding a person.
5 files · 1 Excel · 5 pp
United States, federal and state, reviewed 20 August 2026
$39
Open-formula Excel that prices a departure at your rates, totals a year at your roster, and shows the savings at a target retention rate.
7 files · 1 Excel · 1 Word · 18 pp
United States, federal and state, reviewed 20 August 2026
$34
Open-formula Excel that prices an empty truck day and a full departure at your rates.
7 files · 1 Excel · 1 Word · 18 pp
United States, federal and state, reviewed 20 August 2026
$34
Put a number on what unplanned absence costs your business.
5 files · 1 Excel · 5 pp
United States, federal and state, reviewed 20 August 2026
$29
Run a no-fault point system for a whole team in one file.
5 files · 1 Excel · 7 pp
United States, federal and state, reviewed 20 August 2026
$29
Contingent workers sit outside the HRIS, so nobody owns the number.
5 files · 1 Excel · 6 pp
United States, federal and state, reviewed 20 August 2026
$29
Build your real cost to fill a role on the SHRM and ANSI standard.
5 files · 1 Excel · 5 pp
United States, federal and state, reviewed 20 August 2026
$29
Build the real cost of losing one employee from the ground up.
5 files · 1 Excel · 5 pp
United States, federal and state, reviewed 20 August 2026
$29
See what an employee costs in full, not just the salary.
5 files · 1 Excel · 5 pp
United States, federal and state, reviewed 20 August 2026
$29
Turn each team’s workload into the headcount you need.
5 files · 1 Excel · 5 pp
United States, federal and state, reviewed 20 August 2026
$29
Turn a salary into the number you can price and bid against: the fully burdened hourly cost and the multiplier on base pay.
5 files · 1 Excel · 5 pp
United States, federal and state, reviewed 20 August 2026
$29
Size the recruiting team your pipeline needs.
5 files · 1 Excel · 5 pp
United States, federal and state, reviewed 20 August 2026
$29
Turn the coverage you have to provide into the headcount it takes to staff it.
5 files · 1 Excel · 5 pp
United States, federal and state, reviewed 20 August 2026
$29
Convert now, ride to the waiver, or pay the placement fee: the workbook turns the trial-to-hire call into a number you can defend.
5 files · 1 Excel · 6 pp
United States, federal and state, reviewed 20 August 2026
$29
Put a number on the cost of leaving a role open.
5 files · 1 Excel · 5 pp
United States, federal and state, reviewed 20 August 2026
$29
See whether a training program earns back more than it costs, and by how much.
5 files · 1 Excel · 5 pp
United States, federal and state, reviewed 20 August 2026
$29
See how your HR team stacks up against the typical ratio for your size.
5 files · 1 Excel · 5 pp
United States, federal and state, reviewed 20 August 2026
$24
See how many direct reports each manager carries, on average, and what reshaping your structure would do to management cost.
5 files · 1 Excel · 5 pp
United States, federal and state, reviewed 20 August 2026
$24
See what open roles cost you in a year, and what you save by filling them faster or keeping people longer.
5 files · 1 Excel · 5 pp
United States, federal and state, reviewed 20 August 2026
$24
The reasoning behind these files
All-in cost runs 1.25 to 1.4 times salary
The guarantee. 30 days. Reply to your receipt or email support@truestephr.com for a full refund. No form or explanation is required, and you keep the files.
This product is HR work product and general information rather than legal advice. Review it against your own facts, and take counsel wherever the decision turns on the law.