HR tools built by a senior HR executive · United States

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The CEO wants a number

Know what the work actually costs.

Headcount, overtime, coverage, and contract labor all draw on the same budget. These workbooks convert each one into a number you can put in front of a finance team.

The moment this shelf is for

Overtime keeps climbing, and the CEO wants to know whether another hire would pay for itself.

Every staffing argument eventually becomes the identical conversation. Pay for additional people, or pay for additional overtime, and demonstrate the difference in writing. These workbooks build the fully loaded cost first, because salary alone understates the actual number considerably, then run the comparison for you.

Coverage represents the other half of the bill. Call offs, no shows, and open shifts cost money that never appears as a line item, so nobody ever corrects it. The absence and coverage systems make that cost visible, and the contract labor workbooks handle markup, burden, and the conversion calculation.

Each workbook shows its formulas openly and names the sources behind them. Bring risk, time, and money to the budget conversation, in that order, and the request stops sounding like a preference. The guarantee runs 30 days. Reply to your receipt or email support@truestephr.com for a full refund. No form or explanation is required, and you keep the files.

You can defend a headcount request with math that a finance partner will accept.

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RIF Complete System — the 13 files in this download shown as a stack of real pages: Excel + Word + PDF, 113 pages in all.

RIF Complete System

A reduction is three jobs: plan it defensibly, price it in full, and notice it lawfully.

13 files · 3 Excel · 2 Word · 49 pp

United States, federal and state, reviewed 20 August 2026

$199

Contingent Workforce Cost and Compliance Kit — the 14 files in this download shown as a stack of real pages: Excel + Word + PDF, 97 pages in all.

Contingent Workforce Cost and Compliance Kit

The whole contingent labor decision, sequenced: model the cost, decide the hiring path, check the classification risk, fix the agency terms.

14 files · 4 Excel · 3 Word · 27 pp

United States, federal and state, reviewed 20 August 2026

$149

RIF / Restructure Planning Kit — the 8 files in this download shown as a stack of real pages: Excel + Word + PDF, 62 pages in all.

RIF and Restructure Planning Kit

Plan and run a workforce reduction you can stand behind.

8 files · 1 Excel · 1 Word · 34 pp

United States, federal and state, reviewed 20 August 2026

$129

Workforce Cost Control Bundle — the 8 files in this download shown as a stack of real pages: Excel + PDF, 53 pages in all.

Workforce Cost Control Bundle

Four workbooks, one question: what does this labor really cost.

8 files · 4 Excel · 6 pp

United States, federal and state, reviewed 20 August 2026

$99

Workforce Planning Pack — the 5 files in this download shown as a stack of real pages: Excel + PDF, 21 pages in all.

Workforce Planning Pack

Plan the staffing with numbers you can defend.

5 files · 1 Excel · 5 pp

United States, federal and state, reviewed 20 August 2026

$79

Crew Attendance and No-Show System — the 10 files in this download shown as a stack of real pages: Excel + Word + PDF, 78 pages in all.

Crew Attendance and No-Show System

Put one attendance standard across every crew.

10 files · 1 Excel · 2 Word · 39 pp

United States, federal and state, reviewed 20 August 2026

$69

Independent Contractor Classification and Risk Kit — the 7 files in this download shown as a stack of real pages: Excel + Word + PDF, 36 pages in all.

Independent Contractor Classification and Risk Kit

The classification call decides whether the cheap option carries the largest bill in your program.

7 files · 1 Excel · 1 Word · 15 pp

United States, federal and state, reviewed 20 August 2026

$69

Staffing Agency Management Kit — the 8 files in this download shown as a stack of real pages: Excel + Word + PDF, 38 pages in all.

Staffing Agency Management Kit

Walk into the agency conversation with the numbers already in hand.

8 files · 1 Excel · 2 Word · 15 pp

United States, federal and state, reviewed 20 August 2026

$59

Turnover and Absence Cost Pack — the 5 files in this download shown as a stack of real pages: Excel + PDF, 23 pages in all.

Turnover and Absence Cost Pack

Price what departures and absence actually cost you, all in.

5 files · 1 Excel · 5 pp

United States, federal and state, reviewed 20 August 2026

$59

Tech Pay Plan and Margin Workbook — the 8 files in this download shown as a stack of real pages: Excel + Word + PDF, 46 pages in all.

Tech Pay Plan and Margin Workbook

The pay math field guide and the workbook that models spiffs, commissions, drive time, and raise breakevens against billed-hour economics.

8 files · 1 Excel · 1 Word · 26 pp

United States, federal and state, reviewed 20 August 2026

$49

Dispatch Coverage and On-Call System — the 7 files in this download shown as a stack of real pages: Excel + Word + PDF, 37 pages in all.

Dispatch Coverage and On-Call System

The dispatch coverage workbook, the on-call rotation that survives the busy season, and the scripts for the call-off conversations that follow a pattern.

7 files · 1 Excel · 1 Word · 18 pp

United States, federal and state, reviewed 20 August 2026

$44

Shift Coverage and Call-Off System — the 7 files in this download shown as a stack of real pages: Excel + Word + PDF, 34 pages in all.

Shift Coverage and Call-Off System

The call-off intake, the coverage workbook that answers who takes the shift, and the scripts for the conversations that follow a pattern.

7 files · 1 Excel · 1 Word · 18 pp

United States, federal and state, reviewed 20 August 2026

$44

Agency vs Internal Recruiter ROI Calculator — the 5 files in this download shown as a stack of real pages: Excel + PDF, 14 pages in all.

Agency vs Internal Recruiter ROI Calculator

Compare the cost of an in-house recruiter against agency fees across your real hiring plan.

5 files · 1 Excel · 5 pp

United States, federal and state, reviewed 20 August 2026

$39

Contingent Labor Cost and Conversion Workbook — the 5 files in this download shown as a stack of real pages: Excel + PDF, 20 pages in all.

Contingent Labor Cost and Conversion Workbook

Answer the question finance keeps asking: should these agency workers be on our payroll, and what would we save.

5 files · 1 Excel · 6 pp

United States, federal and state, reviewed 20 August 2026

$39

Overtime vs New Hire Planner — the 5 files in this download shown as a stack of real pages: Excel + PDF, 15 pages in all.

Overtime vs New Hire Planner

Weigh the cost of covering a recurring overload with overtime against the fully loaded cost of adding a person.

5 files · 1 Excel · 5 pp

United States, federal and state, reviewed 20 August 2026

$39

Caregiver Turnover Cost Workbook — the 7 files in this download shown as a stack of real pages: Excel + Word + PDF, 33 pages in all.

Caregiver Turnover Cost Workbook

Open-formula Excel that prices a departure at your rates, totals a year at your roster, and shows the savings at a target retention rate.

7 files · 1 Excel · 1 Word · 18 pp

United States, federal and state, reviewed 20 August 2026

$34

Empty Truck and Turnover Cost Workbook — the 7 files in this download shown as a stack of real pages: Excel + Word + PDF, 33 pages in all.

Empty Truck and Turnover Cost Workbook

Open-formula Excel that prices an empty truck day and a full departure at your rates.

7 files · 1 Excel · 1 Word · 18 pp

United States, federal and state, reviewed 20 August 2026

$34

Absenteeism Cost Calculator — the 5 files in this download shown as a stack of real pages: Excel + PDF, 13 pages in all.

Absenteeism Cost Calculator

Put a number on what unplanned absence costs your business.

5 files · 1 Excel · 5 pp

United States, federal and state, reviewed 20 August 2026

$29

Attendance Point System Tracker — the 5 files in this download shown as a stack of real pages: Excel + PDF, 20 pages in all.

Attendance Point System Tracker

Run a no-fault point system for a whole team in one file.

5 files · 1 Excel · 7 pp

United States, federal and state, reviewed 20 August 2026

$29

Cost Per Hire Calculator — the 5 files in this download shown as a stack of real pages: Excel + PDF, 13 pages in all.

Cost Per Hire Calculator

Build your real cost to fill a role on the SHRM and ANSI standard.

5 files · 1 Excel · 5 pp

United States, federal and state, reviewed 20 August 2026

$29

Cost of Turnover Calculator — the 5 files in this download shown as a stack of real pages: Excel + PDF, 14 pages in all.

Cost of Turnover Calculator

Build the real cost of losing one employee from the ground up.

5 files · 1 Excel · 5 pp

United States, federal and state, reviewed 20 August 2026

$29

Employee Cost Calculator — the 5 files in this download shown as a stack of real pages: Excel + PDF, 14 pages in all.

Employee Cost Calculator

See what an employee costs in full, not just the salary.

5 files · 1 Excel · 5 pp

United States, federal and state, reviewed 20 August 2026

$29

FTE Headcount Planner — the 5 files in this download shown as a stack of real pages: Excel + PDF, 15 pages in all.

FTE Headcount Planner

Turn each team’s workload into the headcount you need.

5 files · 1 Excel · 5 pp

United States, federal and state, reviewed 20 August 2026

$29

Labor Burden Rate Calculator — the 5 files in this download shown as a stack of real pages: Excel + PDF, 19 pages in all.

Labor Burden Rate Calculator

Turn a salary into the number you can price and bid against: the fully burdened hourly cost and the multiplier on base pay.

5 files · 1 Excel · 5 pp

United States, federal and state, reviewed 20 August 2026

$29

Recruiter Capacity Planner — the 5 files in this download shown as a stack of real pages: Excel + PDF, 19 pages in all.

Recruiter Capacity Planner

Size the recruiting team your pipeline needs.

5 files · 1 Excel · 5 pp

United States, federal and state, reviewed 20 August 2026

$29

Shift Staffing Planner — the 5 files in this download shown as a stack of real pages: Excel + PDF, 15 pages in all.

Shift Staffing Planner

Turn the coverage you have to provide into the headcount it takes to staff it.

5 files · 1 Excel · 5 pp

United States, federal and state, reviewed 20 August 2026

$29

Temp-to-Hire and Direct-Placement Decision Workbook — the 5 files in this download shown as a stack of real pages: Excel + PDF, 18 pages in all.

Temp-to-Hire and Direct-Placement Decision Workbook

Convert now, ride to the waiver, or pay the placement fee: the workbook turns the trial-to-hire call into a number you can defend.

5 files · 1 Excel · 6 pp

United States, federal and state, reviewed 20 August 2026

$29

Time-to-Fill Cost Calculator — the 5 files in this download shown as a stack of real pages: Excel + PDF, 13 pages in all.

Time-to-Fill Cost Calculator

Put a number on the cost of leaving a role open.

5 files · 1 Excel · 5 pp

United States, federal and state, reviewed 20 August 2026

$29

Training ROI Calculator — the 5 files in this download shown as a stack of real pages: Excel + PDF, 17 pages in all.

Training ROI Calculator

See whether a training program earns back more than it costs, and by how much.

5 files · 1 Excel · 5 pp

United States, federal and state, reviewed 20 August 2026

$29

HR Staffing Ratio Calculator — the 5 files in this download shown as a stack of real pages: Excel + PDF, 17 pages in all.

HR Staffing Ratio Calculator

See how your HR team stacks up against the typical ratio for your size.

5 files · 1 Excel · 5 pp

United States, federal and state, reviewed 20 August 2026

$24

Span of Control Calculator — the 5 files in this download shown as a stack of real pages: Excel + PDF, 16 pages in all.

Span of Control Calculator

See how many direct reports each manager carries, on average, and what reshaping your structure would do to management cost.

5 files · 1 Excel · 5 pp

United States, federal and state, reviewed 20 August 2026

$24

Vacancy Cost Calculator — the 5 files in this download shown as a stack of real pages: Excel + PDF, 16 pages in all.

Vacancy Cost Calculator

See what open roles cost you in a year, and what you save by filling them faster or keeping people longer.

5 files · 1 Excel · 5 pp

United States, federal and state, reviewed 20 August 2026

$24

The reasoning behind these files

The dated notes behind this shelf

  • All-in cost runs 1.25 to 1.4 times salary

    Applies to US employers budgeting the true cost of a role. Federal payroll tax rates and BLS benchmarks, with state unemployment rates varying by employer.

    Verified
  • Replacing someone costs half to twice annual salary

    Applies to US employers sizing the cost of replacing an employee. Benchmark ranges from Gallup and SHRM, not a legal rule.

    Verified
  • Absence costs about 1.6 times the day's wage

    Applies to US employers costing absence and the coverage it forces. Method note built on peer-reviewed research and BLS data, not a legal rule.

    Verified
  • HR runs 1.5 to 4.5 staff per 100 employees

    Applies to US employers benchmarking HR headcount and manager spans. Benchmark ranges from SHRM, BLS, and Gallup, not targets and not a legal rule.

    Verified

The guarantee. 30 days. Reply to your receipt or email support@truestephr.com for a full refund. No form or explanation is required, and you keep the files.

This product is HR work product and general information rather than legal advice. Review it against your own facts, and take counsel wherever the decision turns on the law.