Staffing costs and planning

Compare the full cost of your staffing options.

Use your own numbers to compare hiring, overtime, shift coverage, and contract labor. Build a staffing budget you can explain.

Answer four questions to find a staffing tool for your decision. See what is included and what it costs.

What you receive See the price and included files on each product page. Every purchase includes a full refund within 30 days. Request a refund at support@truestephr.com. What we cover

When workloads increase, compare overtime, another hire, and different shift schedules. Include wages, payroll taxes, benefits, and overhead to see the full cost of each option.

Calculate what call-offs, no-shows, and open shifts cost in overtime, replacement coverage, and lost capacity. Compare agency fees, direct employment costs, and the cost of converting contractors to employees side by side.

Each workbook includes visible formulas and source references, so you can explain the costs, coverage needs, and assumptions behind your staffing recommendation. Your purchase includes a 30-day guarantee. For a full refund, reply to your receipt or email support@truestephr.com.

Bring the numbers behind your staffing recommendation to your next headcount discussion with finance.

Featured tools

Tools for staffing decisions

Employee Cost Calculator

Calculate total employee cost, including wages, taxes, benefits, and other employer expenses.

5 files · 1 Excel workbook · 10 total pages

United States · Federal · Reviewed 23 October 2026

$29

Workforce Cost Control Bundle

Compare staffing costs, overtime, coverage, and other labor expenses across four workbooks.

8 files · 4 Excel workbooks · 31 total pages

United States · Federal · Reviewed 23 October 2026

$99

RIF Complete System

Plan a workforce reduction, document selection decisions, calculate the full cost, and prepare required notices.

13 files · 3 Excel workbooks · 2 Word documents · 94 total pages

United States · Federal · Reviewed 23 October 2026

$199

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RIF Complete System

Plan a workforce reduction, document selection decisions, calculate the full cost, and prepare required notices.

13 files · 3 Excel workbooks · 2 Word documents · 94 total pages

United States · Federal · Reviewed 23 October 2026

$199

Contingent Workforce Cost and Compliance Kit

Review contingent labor costs, worker classification, and hiring and agency agreements together.

14 files · 4 Excel · 3 Word · 75 pages in all files

United States · Federal · Reviewed 23 October 2026

$149

RIF / Restructure Planning Kit

Build a workforce reduction plan with documented decisions and supporting calculations.

8 files · 1 Excel · 1 Word · 55 pages in all files

United States · Federal · Reviewed 23 October 2026

$129

Workforce Cost Control Bundle

Compare staffing costs, overtime, coverage, and other labor expenses across four workbooks.

8 files · 4 Excel workbooks · 31 total pages

United States · Federal · Reviewed 23 October 2026

$99

Mexico 40-Hour Workweek Readiness Kit

Plan staffing, schedules, and pay as Mexico moves from a 48-hour to a 40-hour workweek.

10 files · 1 Excel · 4 Word · 36 pages in all files, web tools not counted

Mexico, reviewed 23 October 2026

$89

RIF and Restructuring Savings Planner

Model the costs and savings of a proposed workforce reduction.

5 files · 1 Excel · 14 pages in all files

United States · Federal · Reviewed 23 October 2026

$89

Workforce Planning Pack

Estimate the headcount your workload requires and what it will cost.

5 files · 1 Excel · 13 pages in all files

United States · Federal · Reviewed 23 October 2026

$79

Crew Attendance and No-Show System

Track crew attendance, document occurrences, and apply the same standards across shifts.

10 files · 1 Excel · 2 Word · 71 pages in all files

United States · Federal · Reviewed 23 October 2026

$69

Independent Contractor Classification and Risk Kit

Review worker classification and the costs of different staffing arrangements.

7 files · 1 Excel · 1 Word · 31 pages in all files

United States · Federal · Reviewed 23 October 2026

$69

Dental Attendance, Time Off, and Coverage System

Keep staffing coverage, PTO, and short-notice absences organized in one workbook.

5 files · 1 Excel · 15 pages in all files

United States · Federal · Reviewed 23 October 2026

$59

Manufacturing Attendance and Points System

Track attendance points consistently across the plant, with protected absences excluded from point totals.

10 files · 1 Excel · 3 Word · 63 pages in all files

United States · Federal · Reviewed 23 October 2026

$59

Staffing Agency Management Kit

Review agency costs and contract terms before your next staffing discussion.

8 files · 1 Excel · 2 Word · 32 pages in all files

United States · Federal · Reviewed 23 October 2026

$59

Turnover and Absence Cost Pack

Put a dollar amount on turnover and absences using your own workforce data.

5 files · 1 Excel · 14 pages in all files

United States · Federal · Reviewed 23 October 2026

$59

Tech Pay Plan and Margin Workbook

Model technician wages, spiffs, commissions, drive time, and the billed hours needed to support a raise.

8 files · 1 Excel · 1 Word · 39 pages in all files

United States · Federal · Reviewed 23 October 2026

$49

Dispatch Coverage and On-Call System

Plan dispatch coverage and on-call rotations during busy periods. Use the included scripts for conversations about recurring call-offs.

7 files · 1 Excel · 1 Word · 32 pages in all files

United States · Federal · Reviewed 23 October 2026

$44

Shift Coverage and Call-Off System

See who is available to cover shifts, track call-offs, and prepare for recurring attendance conversations.

7 files · 1 Excel · 1 Word · 30 pages in all files

United States · Federal · Reviewed 23 October 2026

$44

Agency vs Internal Recruiter ROI Calculator

Compare agency fees with the cost of an internal recruiter using your planned hires.

5 files · 1 Excel workbook · 11 total pages

United States · Federal · Reviewed 23 October 2026

$39

Contingent Labor Cost and Conversion Workbook

See how agency staffing costs compare with direct employment and estimate potential savings.

5 files · 1 Excel · 14 pages in all files

United States · Federal · Reviewed 23 October 2026

$39

Overtime vs New Hire Planner

Compare recurring overtime costs with the full cost of hiring another employee.

5 files · 1 Excel · 11 pages in all files

United States · Federal · Reviewed 23 October 2026

$39

Caregiver Turnover Cost Workbook

See what caregiver turnover costs using your pay rates and workforce size. The Excel workbook shows the formulas for annual expenses and potential savings at your chosen retention rate.

7 files · 1 Excel · 1 Word · 29 pages in all files

United States · Federal · Reviewed 23 October 2026

$34

Empty Truck and Turnover Cost Workbook

Calculate the cost of an idle truck day and employee turnover using your business rates.

7 files · 1 Excel · 1 Word · 29 pages in all files

United States · Federal · Reviewed 23 October 2026

$34

Absenteeism Cost Calculator

Calculate the cost of unplanned employee absences.

5 files · 1 Excel · 10 pages in all files

United States · Federal · Reviewed 23 October 2026

$29

Attendance Point System Tracker

Track no-fault attendance points in one workbook, with protected absences excluded.

5 files · 1 Excel · 13 pages in all files

United States · Federal · Reviewed 23 October 2026

$29

Contingent Workforce Headcount and Spend Tracker

Track contingent worker headcount and spending alongside your employee workforce.

5 files · 1 Excel · 14 pages in all files

United States · Federal · Reviewed 23 October 2026

$29

Cost Per Hire Calculator

Calculate cost per hire using the SHRM and ANSI measurement methodology.

5 files · 1 Excel · 10 pages in all files

United States · Federal · Reviewed 23 October 2026

$29

Cost of Turnover Calculator

Calculate the cost of employee turnover, from recruiting through replacement.

5 files · 1 Excel workbook · 10 total pages

United States · Federal · Reviewed 23 October 2026

$29

Employee Cost Calculator

Calculate total employee cost, including wages, taxes, benefits, and other employer expenses.

5 files · 1 Excel workbook · 10 total pages

United States · Federal · Reviewed 23 October 2026

$29

FTE Headcount Planner

Estimate the headcount each team needs based on its workload.

5 files · 1 Excel · 10 pages in all files

United States · Federal · Reviewed 23 October 2026

$29

Labor Burden Rate Calculator

Calculate fully burdened hourly labor cost and the multiplier on base pay for pricing and bids.

5 files · 1 Excel · 12 pages in all files

United States · Federal · Reviewed 23 October 2026

$29

Recruiter Capacity Planner

Estimate recruiter capacity based on hiring volume and workload.

5 files · 1 Excel · 12 pages in all files

United States · Federal · Reviewed 23 October 2026

$29

Shift Staffing Planner

Calculate the headcount needed to cover your shifts.

5 files · 1 Excel · 10 pages in all files

United States · Federal · Reviewed 23 October 2026

$29

Temp-to-Hire and Direct-Placement Decision Workbook

Compare the cost of converting a temporary employee now, waiting until the conversion fee is waived, or paying a placement fee.

5 files · 1 Excel · 13 pages in all files

United States · Federal · Reviewed 23 October 2026

$29

Time-to-Fill Cost Calculator

Estimate what an open position costs while it remains unfilled.

5 files · 1 Excel · 10 pages in all files

United States · Federal · Reviewed 23 October 2026

$29

Training ROI Calculator

Compare training costs with estimated financial benefits and calculate the return on investment.

5 files · 1 Excel · 11 pages in all files

Reviewed 23 October 2026

$29

HR Staffing Ratio Calculator

Compare your HR staffing ratio with benchmarks for organizations of similar size.

5 files · 1 Excel · 11 pages in all files

United States · Federal · Reviewed 23 October 2026

$24

Span of Control Calculator

Review average direct reports per manager and model how organizational changes affect management costs.

5 files · 1 Excel · 11 pages in all files

United States · Federal · Reviewed 23 October 2026

$24

Vacancy Cost Calculator

Calculate annual vacancy costs and explore savings from faster hiring and improved retention.

5 files · 1 Excel · 11 pages in all files

United States · Federal · Reviewed 23 October 2026

$24

Research

Research behind the tools

The fully loaded cost of an employee: what the salary number leaves out

All-in cost often runs 1.25 to 1.4 times salary.
Federal tax rates and BLS benchmarks help show how payroll taxes, benefits, and overhead affect the cost of a position. State unemployment rates vary by employer.

Source checked 13 October 2026.
What turnover actually costs

Replacing someone costs half to twice annual salary.
Gallup and SHRM research puts the cost of replacing an employee in perspective.

Source checked 13 October 2026.
How to estimate the cost of absenteeism

Estimated absence costs average about 1.6 times daily wages.
Use research and BLS data to estimate absence and replacement coverage costs.

Source checked 13 October 2026.
HR staffing ratios and span of control

SHRM reported a 2025 median of 1.98 HR staff per 100 employees.
SHRM, BLS, and Gallup benchmarks provide context for comparing HR staffing levels and management spans.

Source checked 13 October 2026.

You can request a full refund within 30 days of purchase. Reply to your receipt or email support@truestephr.com.