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Preview of the Temp-to-Hire and Direct-Placement Decision Workbook
Decision CalculatorThree first-year paths priced side by sideXLSX

Real screenshots from the workbook. Example figures are illustrative.

Calculator workbook

Temp-to-Hire and Direct-Placement Decision Workbook

Convert now, ride to the waiver, or pay the placement fee: the workbook turns the trial-to-hire call into a number you can defend.

$29USD

One-time purchase, no subscription. Instant download.

Built to the TrueStep HR standard

  • Three-path model pricing direct hire, temp-to-hire, and direct placement for the first year
  • Declining buyout schedule that models the fee falling by hours worked to the waiver
  • Convert-or-ride read that prices converting now against riding the bill rate
  • Role portfolio view comparing the cheapest path across your open roles
  • Sourced assumptions tab with fee and threshold ranges dated to their surveys
  • Start Here guide plus the workbook, license, and Google Sheets guide

The workbook prices the paths. You make the call; the model shows the crossover plainly.

14-day money-back guarantee. If it does not help, email us and we refund you.

Want it set up with you? Add a 60 minute implementation session — $149 →

One-time purchase Instant download Editable files

Planning figures built from sourced, dated defaults. General information, not legal or tax advice; confirm your own rates and terms before acting on the outputs.

Not the right fit? Take the 60-second match.

Buying for clients or multiple entities? The White-Label tier is in the license.

One-time purchaseNo subscription
Instant downloadFiles you keep
Editable filesExcel, Word, PDF
14-day guaranteeMoney back
Secure checkoutSSL encrypted
What you get

One workbook for the call every trial-to-hire role forces

The decision calculator, the buyout schedule, and the portfolio view, opened on a worked example. Works in Excel or Google Sheets.

PDFStart here

Start Here

How the tabs fit together and the order to work in. One page, read it first.

XLSXExcel

Temp-to-Hire and Direct-Placement Decision Workbook

The decision calculator pricing three first-year paths, the declining buyout schedule to the waiver, the convert-now-versus-ride read, a portfolio view across open roles, and an assumptions and sources tab with every default dated. Opens on a worked example. Works in Excel or Google Sheets.

PDFLicense

TrueStep HR Product License

What you can and cannot do with the files, including the consultant and white-label tiers.

PDFGuide

Using This Workbook in Google Sheets

The two-minute import path if your team lives in Google Sheets rather than Excel.

How it works

The method in the order the offer runs

Price the paths, read the buyout, and only then negotiate. The order matters because the waiver schedule is the lever most buyers never read.

STEP 01

Price the three paths

Salary, burden, bill rate, and fees in; the first-year cost of direct hire, temp-to-hire, and direct placement out, side by side.

STEP 02

Read the buyout schedule

The conversion fee declines as hours accumulate and disappears at the waiver threshold. The schedule shows exactly what converting costs today, next month, and at the waiver.

STEP 03

Run the convert-or-ride read

Converting now trades the buyout for your payroll cost; riding trades your payroll cost for more weeks on the bill rate. The read prices both branches and names the cheaper one.

STEP 04

Compare the portfolio

Ten open roles rarely share one answer. The portfolio view prices each role and flags where the path should differ.

The standard

Built to be honest about the crossover

Temp-to-hire is not always cheapest, and a workbook that always says convert would be a brochure. The model shows where direct placement or direct hire wins.

The rule behind thisWhat contingent labor costs ›
When the buyout is high and the tenure is low, converting is the expensive option. The workbook says so, which is why you can trust it when it says convert.
Fee ranges labeled as ranges. Buyouts of 10% to 25% of first-year salary, waiver thresholds near 520 to 1,000 or more hours, and placement fees near 20% ship as sourced survey ranges; your agreement is the number that matters, and every one is editable.
The waiver read up front. If the hours already worked put you past the waiver, the workbook says the conversion is free before it prices anything else.
First-year framing, stated. The comparison prices year one, where the paths differ; the assumptions tab says so plainly instead of implying a forever number.
A worked example in every tab. The workbook opens on a realistic role, not a blank sheet.
Is this for you

Who it is built for

Who this fits, and where to go if that is not you.

Built for

  • A manager with a temp on the line and a conversion fee on the table this month.
  • An HR lead or recruiter comparing agency terms across several open roles.
  • A consultant pricing hiring paths for a client and needing the work to show.

If you are looking for

Questions

Before you buy

How is this different from the free calculator?
The free calculator prices one role in your browser. The workbook adds the declining buyout schedule, the convert-or-ride read on your actual hours, the portfolio view across open roles, and the sourced assumptions tab, and it saves your work.
Where do the fee defaults come from?
Published 2024 to 2025 survey ranges: conversion buyouts of 10% to 25% of first-year salary, free-conversion thresholds commonly near 520 to 1,000 or more worked hours, and direct placement fees of 15% to 25% with 20% the common benchmark. Each is dated on the assumptions tab, and each is an input because your agreement controls.
Does it tell me which path to pick?
It prices the paths and names the cheapest on your inputs, including the cases where staying on the agency bill wins. The decision stays yours; the workbook makes it a documented one.
Is this legal or tax advice?
No. It is a cost model with planning figures. Agency agreements are contracts; have yours reviewed before you rely on a fee or waiver term.
Is it a subscription?
No. One-time purchase, instant download, no recurring fee. You keep the files.
Will it stay current as the figures change?
Each file carries a last-reviewed date so you can see how current it is, and the assumptions tab dates every default to its source, so a changed rate is a one-cell update rather than a mystery.
What is the refund policy?
Digital products are covered by a 14-day money-back guarantee. See the refund policy for the full terms.
What happens after I buy?
Checkout delivers an instant download link, and a receipt with the same link arrives by email. Open the Start Here page first; it tells you the order to work in. Questions or want a hand getting set up? Email support@truestephr.com.
Can I expense this purchase to my business?
Most customers buy TrueStep HR tools for business use, and a tool you use for work often qualifies as a deductible business expense. Whether it does for you depends on your situation, so confirm with your accountant. Your receipt arrives by email at checkout and works as documentation.
Free guide

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The method behind this

This tool is built on published method and current rules. Read the basis yourself:

What contingent labor costs: markup, burden, and the conversion math›Free Temp-to-Hire Breakeven Calculator, run one role now›How cost per hire is calculated›
Get the workbook

Read the buyout before the agency reads you the fee

Three paths priced, the waiver schedule modeled, and the convert-or-ride call turned into a number.

$29
One-time purchase, no subscription. Instant download.