Employee Cost Calculator
See your full employee cost, including wages, payroll taxes, benefits, workers' compensation, paid time off, and overhead. The calculator shows annual, monthly, and fully loaded hourly costs.
TrueStep HR tools
Control labor cost
See what your workforce costs, compare staffing options, and build your workforce budget.
Answer four questions to see which tool fits, what it costs, and why it may help.
What you receive See the price and included files on each product page. Every purchase includes a full refund within 30 days. Request a refund at support@truestephr.com. What we cover
23 results
Labor Burden Rate Calculator
Find your burdened hourly labor rate using employer expenses and productive hours. The calculator also shows the multiplier on base pay for planning, pricing, and bids.
Absenteeism Cost Calculator
Estimate the cost of unplanned employee absences. Enter each department's headcount, pay, and absence days.
FTE Headcount Planner
See each team's headcount needs based on annual workload and current staffing.
Shift Staffing Planner
Plan the staffing needed to cover your shifts using required positions and time-off assumptions.
Overtime vs New Hire Planner
Compare recurring overtime costs with the total cost of an additional hire. Enter additional weekly hours, pay rates, benefits, and one-time hiring costs to see the difference.
HR Staffing Ratio Calculator
Calculate your HR staffing ratio using employee and HR headcount. Compare it with a benchmark for organizations of your size and a target you choose, and see HR costs per employee.
Span of Control Calculator
Enter employee and manager headcount to calculate average direct reports per manager and estimate the cost of changes to your management structure.
Workforce Planning Pack
Bring headcount planning, shift coverage, hiring versus overtime comparisons, and hourly labor costs into your next budget discussion.
Complete TrueStep HR System
The complete system includes 17 kits and four analytics packs covering hiring, onboarding, pay, performance, employee relations, and exits.
$749View details →
Contingent Labor Cost and Conversion Workbook
Compare four options for using agency workers or bringing them onto your payroll, based on your own costs and assumptions.
Temp-to-Hire and Direct-Placement Decision Workbook
Compare three options: convert a temporary employee now, wait until the conversion fee is waived, or pay a placement fee. The workbook calculates the cost of each.
Contingent Workforce Headcount and Spend Tracker
Keep your contingent workforce roster, costs, and key dates in one place. Review spending and see which upcoming dates need attention.
Staffing Agency Management Kit
Compare staffing agency terms and costs using the included agreement, policy, agency scorecard, and referenced benchmarks to evaluate agency quotes.
Workforce Cost Control Bundle
Four workbooks cover labor burden, contingent worker costs, overtime versus a new hire, and headcount planning.
Manufacturing Attendance and Points System
Track attendance consistently across your manufacturing team. The system includes an editable points policy, a tracker that excludes protected absences from points, and scripts for employee conversations.
Crew Attendance and No-Show System
Keep one attendance standard across crews. Review points by crew and foreman, including weather-related occurrences. Record missed mandatory jobsite starts separately.
Dental Attendance, Time Off, and Coverage System
Plan staffing coverage, track PTO, and record short-notice absences in one workbook. An attendance point tracker uses a rolling review period and discipline stages, with three planning worksheets for dental chair coverage.
Shift Coverage and Call-Off System
Organize call-offs, coordinate available shift coverage, and prepare for recurring attendance conversations.
Caregiver Turnover Cost Workbook
Use your pay rates and workforce size to calculate caregiver turnover costs, estimate annual expenses, and see potential savings at your chosen retention rate. Excel formulas are visible.
Dispatch Coverage and On-Call System
Plan dispatch coverage and on-call rotations during busy periods, with conversation scripts for recurring call-offs.
Tech Pay Plan and Margin Workbook
Model technician wages, spiffs, commissions, drive time, and the billed hours needed to support a raise.
Empty Truck and Turnover Cost Workbook
Use your own rates to calculate the cost of an idle truck and employee turnover. Record departures and rank turnover reasons to identify retention priorities.
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