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True Cost of an Employee Calculator
See what an employee costs beyond salary, including taxes, benefits, overhead, and first-year expenses.
Related toolEmployee Cost Calculator · $29
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Bring a useful number to the meeting.
See what your next staffing decision could cost. Review the breakdown and bring the numbers to your next meeting.
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Put a cost on your staffing options.
Calculate the cost using your figures, then save the results. Related Excel workbooks help you compare scenarios.
01 · Estimate
Understand the cost
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02 · Save
Keep the breakdown
Save the breakdown for your next staffing or budget discussion.
03 · Compare
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Common workforce decisions
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Cost of Employee Turnover Calculator
Estimate the cost of replacing an employee, including the vacancy, hiring, and ramp-up period.
Related toolCost of Turnover Calculator · $29
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Overtime vs New Hire Calculator
Compare ongoing overtime with the total cost and capacity of another employee.
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Manager Workload Calculator
Estimate how many direct reports a manager can support alongside other weekly responsibilities.
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Does Your Layoff Trigger WARN?
Review federal WARN thresholds and the 90-day aggregation rule as you plan a workforce reduction.
Related toolWARN Act Compliance Toolkit · $79
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Adverse Impact Calculator
Check selection rate differences using the four-fifths rule.
Related toolRIF and Restructure Planning Kit · $129
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42 calculators
Retention and attendance
Absenteeism Cost Calculator
Estimate the annual cost of employee absences, including wages and replacement coverage.
Run calculator → Pay, costs, and complianceAdverse Impact Calculator
Compare selection rates in hiring, promotions, or workforce reductions using the four-fifths rule.
Run calculator → Hiring and vacanciesAgency vs In-House Recruiter ROI
Compare agency fees with the cost of an internal recruiter, including cost per hire.
Run calculator → Hiring and vacanciesApprentice ROI Calculator
Compare apprentice wages, mentor time, labor costs, and output with hiring a journeyman.
Run calculator → Retention and attendanceAttendance Point Calculator
Calculate attendance points and the corresponding action under your no-fault policy.
Run calculator → Retention and attendanceAttendance Point System Builder
Choose point values and action thresholds, then create a printable one-page attendance policy.
Run calculator → Retention and attendanceCaregiver Turnover Cost Calculator
Estimate caregiver replacement costs, including recruiting, training, administration, and uncovered shifts.
Run calculator → Staffing and capacityCaregiver Unfilled Shift Cost Calculator
Compare the cost of an uncovered shift with replacement coverage and estimate annual call-off costs.
Run calculator → Staffing and capacityChair Downtime Calculator
Find the monthly production at risk when a dental chair goes unstaffed.
Run calculator → Pay, costs, and complianceConstruction Labor Burden Calculator
Build a loaded hourly labor cost using wages, payroll taxes, workers compensation, benefits, tools, and truck expenses.
Run calculator → Hiring and vacanciesCost Per Hire Calculator
Use internal and external recruiting expenses and the SHRM/ANSI formula to calculate cost per hire.
Run calculator → Retention and attendanceCost of Employee Turnover Calculator
Estimate the cost of one departure, including separation, vacancy, recruiting, onboarding, and lost productivity.
Run calculator → Retention and attendanceCrew No Show Cost Calculator
Estimate annual crew absence costs, separating direct pay from additional jobsite expenses.
Run calculator → Pay, costs, and complianceDental Employee Cost Calculator
Calculate annual and hourly employment costs for hygienists and assistants, including taxes, benefits, workers compensation, PTO, and administration.
Run calculator → Pay, costs, and complianceDoes Your Layoff Trigger WARN?
Review federal WARN thresholds, 90-day aggregation, and provisions in four states.
Run calculator → Hiring and vacanciesEmployee Referral Program ROI
Estimate referral bonuses, avoided recruiting expenses, net savings, and cost per referral hire.
Run calculator → Hiring and vacanciesEmpty Truck Cost Calculator
Estimate the daily revenue at risk from an unstaffed truck and the total across the vacancy.
Run calculator → Staffing and capacityFTE & Headcount Planning Calculator
Estimate the staffing needed for your annual workload, accounting for PTO, holidays, and utilization.
Run calculator → Staffing and capacityHR Staffing Ratio Calculator
Calculate your HR staffing ratio, compare it with companies your size, and see how many employees each HR FTE supports.
Run calculator → Hiring and vacanciesHygienist Vacancy Cost Calculator
Estimate annual hygienist vacancy costs using staffing, turnover, hiring time, and pay.
Run calculator → Pay, costs, and complianceLabor Burden Rate Calculator
Build the fully burdened hourly cost and annual labor burden using salary and employer expenses.
Run calculator → Staffing and capacityManager Workload Calculator
Estimate how many direct reports fit into a manager's week after individual work, meetings, and administration.
Run calculator → Retention and attendanceManufacturing Absenteeism Cost Calculator
Estimate annual call-off and no-show costs, with daily pay and additional coverage costs shown separately.
Run calculator → Hiring and vacanciesManufacturing Overtime vs New Hire Calculator
Compare annual overtime with the fully loaded cost of another operator, including the break-even point.
Run calculator → Retention and attendanceManufacturing Turnover Cost Calculator
Calculate the cost of one operator departure, including separation, the open station, recruiting, training, and the return to full production.
Run calculator → Hiring and vacanciesNew Hire Ramp Calculator
Estimate a new hire's cost before reaching full productivity and the savings from faster onboarding.
Run calculator → Staffing and capacityOn-Call Pay Cost Calculator
Calculate weekly on-call costs from flat pay, call-outs, and response pay.
Run calculator → Staffing and capacityOvertime Pay Calculator
Calculate weekly overtime pay under federal FLSA rules, including nondiscretionary bonuses in the regular rate.
Run calculator → Hiring and vacanciesOvertime vs New Hire Calculator
Compare the annual cost of covering extra hours with overtime against the fully loaded cost of an additional hire.
Run calculator → Pay, costs, and compliancePTO Accrual and Payout Calculator
Calculate PTO earned per pay period or hour worked and the value of an unused balance at separation.
Run calculator → Hiring and vacanciesRecruiter Capacity Calculator
Weight open requisitions by complexity to estimate recruiter needs, utilization, and the staffing gap.
Run calculator → Retention and attendanceRetention Savings Calculator
See how improved retention could reduce departures and save money each year.
Run calculator → Pay, costs, and complianceSeverance Pay Calculator
Estimate severance using salary, years of service, and a weeks-per-year policy, with optional payout and benefits extras.
Run calculator → Staffing and capacityShift Staffing Calculator
Estimate shift coverage headcount using the relief factor method.
Run calculator → Staffing and capacitySpan of Control Calculator
Review average direct reports per manager, reporting layers, and managers needed at a target span.
Run calculator → Staffing and capacityStaffing Agency vs Payroll Cost Calculator
Compare staffing agency rates, payrolling arrangements, and direct employment costs with or without benefits.
Run calculator → Retention and attendanceTech Turnover Cost Calculator
Estimate the cost of one technician departure using your billed rate, wage, refill weeks, and hiring costs.
Run calculator → Hiring and vacanciesTemp-to-Hire Breakeven Calculator
Compare direct hiring, temp-to-hire, and direct placement, including buyout fees and waiver terms.
Run calculator → Hiring and vacanciesTime-to-Fill Cost Calculator
Estimate vacancy costs using the role's daily value, time to fill, and payroll savings.
Run calculator → Workforce economicsTraining ROI Calculator
Calculate a training program's net benefit and ROI percentage using participants, cost, hours, and expected productivity gain.
Run calculator → Workforce economicsTrue Cost of an Employee Calculator
Calculate annual employee costs using payroll taxes, benefits, workers compensation, payroll administration, and overhead. See how paid time off raises the hourly cost.
Run calculator → Hiring and vacanciesVacancy Cost Calculator
Estimate annual vacancy costs and what faster hiring could save.
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