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True Cost of an Employee Calculator
See salary, taxes, benefits, overhead, and first-year cost together.
Editable next stepEmployee Cost Calculator · $29
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Cost of Employee Turnover Calculator
Put a defensible number around replacement, vacancy, ramp, and lost productivity.
Editable next stepCost of Turnover Calculator · $29
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Overtime vs New Hire Calculator
Compare continuing overtime with the fully loaded cost and capacity of another hire.
Editable next stepOvertime vs New Hire Planner · $39
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Manager Workload Calculator
Test whether manager span and workload support the operating work the role actually owns.
Editable next stepManager operating tools · Matched catalog
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Does Your Layoff Trigger WARN?
Screen the federal headcount and loss thresholds before a reduction plan moves further.
Editable next stepWARN Act Compliance Toolkit · $79
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Adverse Impact Calculator
Run the four-fifths screen and keep the selection-rate comparison visible.
Editable next stepPay and selection tools · Matched catalog
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Retention and attendance
Absenteeism Cost Calculator
Put a number on what unplanned absences cost your business each year. This uses the daily pay you spend while a seat is empty, plus the ripple onto the rest of the team. The direct cash cost and the ripple are shown separately so you can see exactly where the figure comes from.
Run calculator → Pay, cost, and complianceAdverse Impact Calculator
Run the four-fifths check on a hiring round, a promotion cycle, or a reduction list. Enter how many people from each group were considered and how many received the favorable outcome. The tool shows each group’s selection rate and its ratio against the highest rate. It flags any group below the 80% line, which federal enforcement agencies treat as a sign of adverse impact.
Run calculator → Hiring and vacanciesAgency vs In-House Recruiter ROI
Compare what you spend on recruiting agencies against the cost of an in-house recruiter. See your annual savings, the cost per hire each way, and the hiring volume where bringing recruiting in-house starts to pay off.
Run calculator → Hiring and vacanciesApprentice ROI Calculator
Put honest numbers on the apprentice question. Enter your wage scale, your estimate of how much of a journeyman’s output an apprentice produces each year, and the mentor time it takes. You see what the apprentice costs against the work they return, year by year, next to the cost of hiring a journeyman outright.
Run calculator → Workforce economicsAttendance Point Calculator
Add up an employee’s attendance points on your own no-fault policy, and see where they land on your progressive-discipline ladder. Set your point values and thresholds, enter the incidents in the active window, and read the result. Protected absences should never be pointed.
Run calculator → Workforce economicsAttendance Point System Builder
Design a no-fault attendance point system for your plant in a few minutes. Pick a preset and adjust the point values and discipline thresholds to fit your operation. Print a clean one page policy summary you can review with leadership and post on the floor. Protected absences are always excluded.
Run calculator → Retention and attendanceCaregiver Turnover Cost Calculator
Home care turnover runs 75 to 79 percent a year, and more than half of those exits land inside the first 90 days. Add recruiting and the paid training before the first billable shift. Add the office time on the exit and the refill, and the weeks the schedule runs short. One departure typically lands between $2,600 and $5,000. Here is what it costs your agency, with your numbers.
Run calculator → Staffing and capacityCaregiver Unfilled Shift Cost Calculator
Most call-offs land outside business hours, and coverage gets worked by hand from the owner's phone. An uncovered shift costs you the hours you cannot bill plus the time spent scrambling. Covering it usually costs far less. Price both with your numbers, then see what a typical year of call-offs runs.
Run calculator → Workforce economicsChair Downtime Calculator
When a hygienist or assistant is out and a chair goes dark, the cost shows up in production, not payroll. Enter your own production per chair hour and how often staffing gaps idle a chair. You see the monthly and annual production at risk, what rebooking recovers, and whether temp coverage pays for itself.
Run calculator → Pay, cost, and complianceConstruction Labor Burden Calculator
The wage is not what a crew member costs. On top of base pay you carry payroll taxes, workers comp, benefits, tools and PPE, the truck, and overhead. This calculator adds it all up and shows the fully burdened hourly cost. That is the number your bids, job costing, and crew decisions should be built on.
Run calculator → Hiring and vacanciesCost Per Hire Calculator
Filling a role costs more than the job ad. Add your internal time and external spend. This gives your true cost per hire on the SHRM and ANSI standard, with the internal versus external split.
Run calculator → Retention and attendanceCost of Employee Turnover Calculator
Losing an employee costs far more than the empty seat. Add the separation, the open role, recruiting, onboarding, and the slow ramp of a new hire. The total usually runs 50% to 200% of salary. Here is what one departure really costs you.
Run calculator → Retention and attendanceCrew No Show Cost Calculator
Put a number on what no shows and call offs cost your crews each year. A missing worker on a jobsite is rarely just one missing worker. A partner stands idle, a task waits, an inspection slips, and the schedule pushes. This shows the direct pay and the jobsite ripple separately so you can see exactly where the figure comes from.
Run calculator → Pay, cost, and complianceDental Employee Cost Calculator
The salary you quote a hygienist, assistant, or front desk hire is only part of what the practice pays. Add payroll taxes, benefits, workers’ comp, paid time off, and admin, and the real number is usually 1.25 to 1.4 times pay. Use this to budget your next hire, compare candidates, or sanity check an offer before you make it.
Run calculator → Pay, cost, and complianceDoes Your Layoff Trigger WARN?
Before a reduction moves, run the counting. This quick check applies the federal WARN thresholds and the 90-day aggregation flag to your numbers. It adds the California, New York, Illinois, and New Jersey mini-WARN reads. It returns an exposure profile you can take to counsel. It is a screen, not a determination.
Run calculator → Hiring and vacanciesEmployee Referral Program ROI
See what an employee referral program is worth. Enter your hiring plan and bonus. This shows your referral cost, the agency and sourcing spend you avoid, your net savings, and the cost per referral hire.
Run calculator → Workforce economicsEmpty Truck Cost Calculator
A truck without a technician sits in the lot and leaves a hole in the schedule. Every day it is empty, the calls it would have run go to backlog, reschedules, or a competitor. Put in your calls per day, average ticket, and days open. You see what one vacancy puts at risk per day and over the whole search.
Run calculator → Staffing and capacityFTE & Headcount Planning Calculator
Turn the work you have to get done into the people you need to do it. This converts your annual workload into full-time equivalents, net of holidays, PTO, and the share of time spent on the work. It then shows your staffing gap and the hires you need once attrition is counted in.
Run calculator → Staffing and capacityHR Staffing Ratio Calculator
How many HR people does your organization need? The HR-to-employee ratio puts a number on it: HR staff per 100 employees. This calculator shows your current ratio, compares it to the typical range for your size, and shows the gap to any target you set.
Run calculator → Hiring and vacanciesHygienist Vacancy Cost Calculator
An open hygiene column is not a payroll savings. It is canceled recall, compressed schedules, and production that never happens. This calculator turns your hygiene headcount, turnover, time to fill, and pay into a yearly vacancy cost. It also shows what you save by filling faster or losing fewer hygienists.
Run calculator → Pay, cost, and complianceLabor Burden Rate Calculator
The wage is not what a role costs. On top of salary you pay payroll taxes, benefits, workers comp, paid time off, training, and overhead. This calculator adds it all up and shows you the fully burdened hourly rate. That is the number to use for project costing, pricing, and staffing decisions.
Run calculator → Staffing and capacityManager Workload Calculator
A manager’s week is finite. Between time with each report, their own work, and meetings and admin, the hours add up fast. This weighs all of it against the hours in a week. You see how loaded a manager is and roughly how many reports they can realistically support.
Run calculator → Retention and attendanceManufacturing Absenteeism Cost Calculator
Put a number on what call offs and no shows cost your plant each year. This uses the daily pay you spend while a station sits empty. It adds the ripple onto the rest of the crew, the overtime, the temp coverage, and the lost output. The direct cash cost and the ripple are shown separately so you can see exactly where the figure comes from.
Run calculator → Hiring and vacanciesManufacturing Overtime vs New Hire Calculator
When the schedule runs hot, overtime is the quick fix, but at some point another operator is cheaper. This compares the yearly cost of covering open production hours with overtime against the fully loaded cost of an added hire. It finds the break-even point where adding headcount starts to win.
Run calculator → Retention and attendanceManufacturing Turnover Cost Calculator
Losing an operator costs far more than the empty station. Add the separation, the open role, recruiting, training, and the weeks before a new hire runs at rate. The total usually lands between 50% and 200% of annual pay. Here is what one departure really costs your plant.
Run calculator → Hiring and vacanciesNew Hire Ramp Calculator
A new hire earns a full salary from day one, but works at partial capacity until they are fully up to speed. That gap between pay and output is the ramp cost, and it compounds across every hire you make in a year. This calculator puts a dollar figure on it and shows what a faster onboarding saves.
Run calculator → Staffing and capacityOn-Call Pay Cost Calculator
The rotation looks cheap on paper: one flat figure per week. Then the phone rings at two in the morning, a technician drives out, and dispatch spends the next half hour reshuffling the board. Put in your flat pay, call-out counts, response pay, and office time. You see what one on-call week really costs, per response hour and per year.
Run calculator → Staffing and capacityOvertime Pay Calculator
Total pay for a workweek under the federal rule: time and a half for hours over 40. It also folds a weekly bonus into the regular rate, which the law requires and many employers miss.
Run calculator → Hiring and vacanciesOvertime vs New Hire Calculator
When extra work piles up, paying overtime is the quick fix, but at some point another hire is cheaper. This compares the yearly cost of covering the hours with overtime against the fully loaded cost of an added person. It finds the break-even point where hiring starts to win.
Run calculator → Pay, cost, and compliancePTO Accrual and Payout Calculator
See how fast paid time off builds for a role, per pay period and per hour worked. You also see what an unused balance is worth in dollars when someone leaves.
Run calculator → Hiring and vacanciesRecruiter Capacity Calculator
See how many recruiters your open roles need. This weights your requisitions by complexity, because one hard-to-fill search is not the same workload as one high-volume hourly role. Enter your open reqs and your team, and read your capacity, utilization, and gap.
Run calculator → Retention and attendanceRetention Savings Calculator
Keeping people is cheaper than replacing them. This shows what lowering your turnover is worth. How many departures you would avoid at a target rate, what each one costs to replace, and the annual savings. It turns a retention goal into a dollar figure you can put behind the investment.
Run calculator → Pay, cost, and complianceSeverance Pay Calculator
Estimate a severance package from salary, years of service, and a weeks-per-year policy. Add accrued time off and a benefits subsidy for a fuller picture. This is a single-person estimate. To model a whole reduction with every employee in one place, use the in-depth Excel version.
Run calculator → Staffing and capacityShift Staffing Calculator
See how many employees it really takes to keep your shifts covered. Coverage is the number of people who have to be working at once. Staffing is more than that, because everyone takes days off and time off. This applies the relief factor method so you can staff the schedule without running on overtime.
Run calculator → Workforce economicsSpan of Control Calculator
Span of control is how many direct reports each manager oversees on average. Too narrow and you have extra layers, slower decisions, and more managers than the work needs. Too wide and managers get stretched. This calculator shows your current span, how it reads against benchmarks, and how many managers a target span would require. The math counts every employee except the top role as a direct report of someone. Average span is therefore total employees minus 1, divided by people-managers. Managers themselves count as direct reports of their own manager.
Run calculator → Staffing and capacityStaffing Agency vs Payroll Cost Calculator
The agency invoice and the payroll ledger price the same hour of work in different currencies. This calculator puts them in one table. What your contingent workers cost on agency billing, on a payrolling arrangement, and on your own payroll with and without benefits. It adds the savings and the breakeven if you convert.
Run calculator → Retention and attendanceTech Turnover Cost Calculator
When a technician quits, the visible costs are the job ad and the interviews. The real bill is the truck that runs empty for weeks and the ramp before the new hire bills at full rate. Price one departure with your numbers, then see what a year of them drains at your own counts.
Run calculator → Hiring and vacanciesTemp-to-Hire Breakeven Calculator
Fill one role three ways and see the first-year cost of each. Hire direct, run a temp-to-hire trial and convert, or pay a direct placement fee. The calculator prices the trial, the declining buyout, and the waiver. It then tells you whether converting now beats riding the bill rate to the fee waiver.
Run calculator → Workforce economicsTime-to-Fill Cost Calculator
Estimate what it costs to leave a role open. This uses the recognized cost-of-vacancy method. The daily value of the role times the days it takes to fill, net of the salary you save while the seat is empty. Treat the result as a defensible baseline, not a precise figure.
Run calculator → Workforce economicsTraining ROI Calculator
Most organizations track training completion. Few track the return. This calculator counts the full cost of a training program, including the value of participant time. It weighs that against the productivity gain the training delivers. The result is a net benefit, an ROI percentage, and how long the program takes to pay back.
Run calculator → Workforce economicsTrue Cost of an Employee Calculator
Salary is only part of the story. Add payroll taxes, every benefit, workers’ comp, paid time off, payroll admin, and overhead, and the real number is usually 1.25 to 1.4 times pay. Use this to budget a hire, set a bill rate, or sanity check an offer.
Run calculator → Hiring and vacanciesVacancy Cost Calculator
Every open role costs something, even before you start recruiting. This calculator turns your headcount, turnover rate, and time to fill into a yearly vacancy cost. You see what those empty seats drain from productivity and payroll. You also see how many seats are open at any moment, and what you save by filling them faster.
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