Employee Cost Calculator
See what an employee costs beyond wages. Include payroll taxes, benefits, workers' compensation, paid time off, and overhead to calculate annual, monthly, and fully loaded hourly costs.
TrueStep HR tools
HR calculator workbooks
Make staffing, hiring, and pay decisions using your own numbers. These editable Excel workbooks help you calculate labor costs, compare hiring options, estimate turnover costs, and see the assumptions behind each calculation.
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25 results
Labor Burden Rate Calculator
Build pricing and bids around your hourly labor cost. Use employer expenses and productive hours to calculate your labor burden rate and pricing multiplier.
Cost of Turnover Calculator
Estimate the cost of replacing an employee using your own figures for staff time, compensation, and replacement expenses.
Cost Per Hire Calculator
See your recruiting costs using the SHRM and ANSI cost-per-hire method, including external recruiting expenses and the cost of recruiter and hiring manager time.
Time-to-Fill Cost Calculator
Estimate the cost of an open position from salary, the value the role produces, and days vacant. The workbook shows the net cost of each vacancy, the total across open roles, and the potential savings from faster hiring.
Vacancy Cost Calculator
Enter headcount, turnover, and time to fill in Excel to estimate annual vacancy costs. See the average number of vacant positions and potential savings from faster hiring or better retention.
Absenteeism Cost Calculator
Estimate the cost of unplanned absences by department using headcount, pay, and days missed.
Attendance Point System Tracker
Manage attendance points using your organization's point system. Set the attendance rules, record occurrences, and exclude protected absences.
FTE Headcount Planner
Compare annual workload and current headcount to estimate staffing needs by team.
Shift Staffing Planner
Plan staffing for each shift and position, including coverage for time off.
Overtime vs New Hire Planner
Compare the cost of recurring overtime with hiring another employee. Factor in weekly overtime hours, pay rates, benefits, and one-time hiring expenses.
Recruiter Capacity Planner
See how many recruiters your hiring workload calls for. Factor in open positions, hiring complexity, and current staffing to plan how recruiting assignments are shared.
Agency vs Internal Recruiter ROI Calculator
Compare annual agency fees with the cost of an internal recruiter. Factor in recruiter compensation, capacity, hiring volume, and agency rates to find the lower-cost approach and calculate potential savings.
New Hire Ramp Calculator
Estimate new hire ramp-up costs using salary, ramp time, and starting productivity. See how reaching full productivity sooner changes the total cost.
Training ROI Calculator
Estimate the return on training using program expenses, employee time, and expected productivity gains.
HR Staffing Ratio Calculator
Calculate your HR staffing ratio, compare it with your target, and review HR costs per employee.
Span of Control Calculator
Review the average number of direct reports per manager and estimate the cost of changes to your management structure.
Salary Band Builder
Build salary bands using market pay, grade progression, and range spreads. See salary minimums, midpoints, maximums, and where each employee falls within the range.
Merit Increase Matrix
Plan merit increases using performance ratings and salary range positions. Calculate proposed raises and their total budget impact.
Promotion and Internal Equity Calculator
Compare proposed promotion pay with the new salary range and peer compensation. See the proposed increase, position within the range, comparison with peers, and first-year cost.
Pay Structure and Internal Equity Review
Compare pay between two employee groups using a three-step method. The Excel workbook calculates the differences, and the PDF guide explains each step.
Severance Planning Calculator
Plan severance expenses for a workforce reduction. Enter your severance formula and employee information to calculate individual and total costs, including accrued time off, benefits, and outplacement.
Referral Program Tracker
Track employee referrals from the first recommendation through hiring and bonus payment. Manage referral eligibility, bonus amounts, and payment dates in one spreadsheet.
Contingent Labor Cost and Conversion Workbook
Price four staffing options for agency workers, including moving them onto payroll. Use your own figures to calculate costs and review the sources behind the workbook assumptions.
Temp-to-Hire and Direct-Placement Decision Workbook
See the total cost of converting a temporary worker immediately, waiting for a conversion fee waiver, or paying a direct-placement fee. Review all three options side by side.
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