Cost Per Hire Calculator
Build your real cost to fill a role on the SHRM and ANSI standard. Enter your external recruiting spend and the recruiter and hiring manager hours. The workbook prices the staff time most teams miss.
Previews are taken from the deliverable itself.
HR calculator
Vacancy Cost Calculator
See what open roles cost you in a year, and what you save by filling them faster or keeping people longer. Enter your headcount, turnover, and time to fill, and this Excel workbook returns the annual vacancy cost, the average seats empty at any moment, and the saving from each lever.
$24
- Editable operating files, not a subscription
- Immediate access through the secure TrueStep HR store
- Built and reviewed under the published TrueStep HR standard
Digital products carry a 30-day money-back guarantee. General HR information, not legal advice.
Need it working, not sitting in Downloads?
Add a one-hour setup session · $149
Bring the purchased tool and your live situation. A TrueStep HR practitioner helps you set the inputs, make the first decisions, and leave with a usable next step.
See the Setup Session →What this closes
A practical system that moves the decision into real work.
Put a yearly number on the seats you have not filled. Then read what you save by filling them faster, or by keeping the people already in them.
DecisionHire someone
IndustryCross-industry
Files4 PDF guides, 1 Excel workbook
ReviewBuilt to the published release checks; sources and change notes sit beside the catalog.
What is inside
Every file in the download, by name.
Taken from the kit’s own Start Here guide, so what you see here is what you open after checkout.
Excel · useVacancy Cost Calculator: 6 tabs: Start Here, Vacancy Cost, Scenarios, Benchmark, Summary, and Notes.
PDF · printQuick Reference: the whole workbook on one page: what each tab is for, what you enter, and how to read the result.
PDF · readUsing This Workbook in Google Sheets: how to upload the file to Google Sheets and exactly what to check afterward.
PDF · keepTrueStep HR Product License: what you may and may not do with the files you purchased.
How to use it
What this workbook does
This calculator turns your headcount, turnover rate, and average time to fill into a yearly vacancy cost: what open roles drain from productivity and payroll across the year. It shows the average number of seats empty at any moment, the cost of a single open role across a full time- to-fill, and the monthly run rate. The Scenarios tab puts a number on the two levers you control, filling faster and lowering turnover, and shows how they compound. For
Your first 15 minutesOpen the Vacancy Cost Calculator workbook in Microsoft Excel or a free equivalent such as LibreOffice. The first tab, Start Here, walks you through every tab. Open the Vacancy Cost tab. Enter your headcount, your annual turnover rate, and your average time to fill, then set the salary and benefits load for the roles that turn over. Edit only the amber cells; the white cells calculate for you.
Before you buy
Clear answers to the practical questions.
The point of a product page is to let you judge the work before checkout.
What exactly do I receive?
4 PDF guides, 1 Excel workbook, each one named in the What is inside section above. The purchase is a download, not a subscription, and the files are yours to keep.
Are these the real screenshots?
Yes. The preview images on this page are taken from the current deliverable, so you can judge the structure and writing before buying.
Can I use the files in my business?
The files are designed to be edited for your own internal operations. Review the included license and have legal counsel check decisions that require jurisdiction-specific advice.
What if I need help applying it?
Use the $149 Setup Session for one hour of implementation help on this tool. TrueStep HR does not offer broader consulting engagements. For a legal question, use qualified counsel.
Extend the system
Build on this decision.
These products address the next connected step in the same situation, operating method, or industry.
Time-to-Fill Cost Calculator
Put a number on the cost of leaving a role open. Enter each role’s salary, the value it produces, and the days it has been open, and the workbook returns the net cost of the vacancy, the cost across every open role, and what hiring faster would save.
Recruiter Capacity Planner
Size the recruiting team your pipeline needs. Enter your open reqs by complexity and your current team. The planner returns the recruiters you need and who on the roster is over or under capacity.