HR advisory, assessments, and operating tools for U.S. businesses

Our standard  ·  Assessments  ·  Contact

HR calculator

Referral Program Tracker

$24 Go to price and purchase

Manage your employee referral program from start to finish in one spreadsheet. Set your bonus rules once, record every referral from submission through hiring, and track each bonus to its payout date.

FormatCalculator
Contents4 PDF guides, 1 Excel workbook
UseInstant download

Start with the free Employee Referral Program ROI Calculator. It shows your bonus cost, the agency and sourcing spend you avoid, your net savings, and the cost per referral hire. Use those figures to evaluate the financial side of your referral program before you buy.

$24

  • One-time purchase. Editable Excel workbook.
  • Your download link appears on the confirmation screen and in your receipt. No account needed.
  • Request a full refund within 30 days with one email.
  • Licensed for one company's internal HR use. Resale and redistribution are not permitted. Read the license.

Checkout takes place on our store at shop.truestephr.com. Any applicable sales tax appears at checkout before you pay. These files provide general HR information, not legal advice.

Need approval first?

Email this page

Ready to put your tool to work?

Add a one hour Setup Session, $149

Bring your purchased tool and the situation you are working through. A TrueStep HR practitioner will help you set the inputs, make the first decisions, and identify a practical next step.

See the Setup Session →

Where to start

Set the bonus and the payout rules on the first tab.

Each referral you enter feeds the payout schedule and one-page dashboard.

DecisionHire someone
IndustryCross-industry
Files4 PDF guides, 1 Excel workbook
ReviewRead our published standard for how we develop our tools, and what we cover for their scope and limits.
Research and standardsRelated reference note: Employee referral program ROI

Fit

Is this the right fit for your work?

A good fit

  • For businesses running or planning an employee referral program.
  • You want an Excel workbook you can run again as your figures change.
  • You will enter your own figures and want each tab explained.

When to consider another option

  • For legal or tax advice about your result, consult a qualified adviser.
  • For help running the analysis, explore our advisory services.

What is inside

Every file in the download, by name.

Taken from the kit’s own Start Here guide, so what you see here is what you open after checkout.

PDF · readStart Here: a guide to every file and the order to use them.
PDF · printQuick Reference: the whole workbook on one page, including what each tab does, what to enter, and how to read the result.
Excel · useReferral Program Tracker: 9 tabs: Start Here, Program Setup, Referral Tracker, Bonus Payout Tracker, Leaderboard, Dashboard, Benchmark, Definitions, and Notes.
PDF · readTrueStep HR Product License: what you may and may not do with your purchased files.
PDF · readUsing This Workbook in Google Sheets: how to upload the file and what to check afterward.

How to use it

What this workbook does

Manage your employee referral program in one workbook without buying software. Set your bonus amounts and rules once, then log each referral and its status from submission through hiring. Track every bonus to its payout date and recognize your top referrers on the leaderboard. The one-page dashboard shows referrals, hires, conversion, bonus cost, and savings compared with other hiring channels. The workbook brings the information together in place of loose spreadsheets and sticky notes.

Your first 15 minutesOpen the Referral Program Tracker workbook in Microsoft Excel or a free equivalent such as LibreOffice. The first tab, Start Here, explains each tab. Work from left to right, beginning with Program Setup. Log referrals on the Referral Tracker, then record each hire and its bonus on the Bonus Payout Tracker. Enter your data in the amber cells; the white cells calculate for you.
Referral Program Tracker: the Start Here guide from the download, listing every file and the order to use them.

Before you buy

Questions about your purchase

Find details about file formats, delivery, licensing, and refunds.

What exactly do I receive?

You receive 4 PDF guides and 1 Excel workbook, all named in the What is inside section above. This is a one time purchase, delivered as a download, not a subscription.

Are these the real screenshots?

Yes. The first image shows the file set, and the second and third show actual pages from the current download.

Can I use the files in my business?

Yes. You can fill in the Excel workbook for your own internal operations and read or print the PDF guides.

What if I need help applying it?

For help implementing this tool, book a one hour Setup Session for $149. For broader HR support, advisory begins with a short request and a written scope at truestephr.com/pages/advisory. For legal questions, consult qualified counsel.

How do I get the files?

Right after payment, your download link appears on the confirmation screen and again in your email receipt. All files arrive as one ZIP. No account is needed.

What do I need to open them?

You can use Excel, LibreOffice on a computer, or Google Sheets in a browser. LibreOffice and Google Sheets are free alternatives. Any PDF reader opens the guides. See download help.

What if it is not right for us?

Email support@truestephr.com within 30 days for a full refund. No form or explanation is required. The full terms are in the refund policy.

Is this legal advice?

No. It is general HR information and a working method. It is not written to any one state unless the page says so. Where a decision turns on the law, use qualified counsel. See what we cover, and what we do not.

Who may use the files?

One license covers the internal HR work of one legal entity. You may edit the files, brand them, and issue them to your employees. Consultants and groups with several entities need the extended license. See the license.

Extend the system

Related tools for your next step

Explore related tools for the same situation, operating method, or industry.

Cost Per Hire Calculator download showing the 5 files stacked together. Excel + PDF, 10 pages in all files.
CalculatorTSHR-004

Cost Per Hire Calculator

See what each hire actually costs. Enter your external recruiting spend and the hours your recruiters and hiring managers put into hiring. Using the SHRM and ANSI standard, the workbook calculates the staff costs that most teams miss.

Time-to-Fill Cost Calculator download showing the 5 files stacked together. Excel + PDF, 10 pages in all files.
CalculatorTSHR-005

Time-to-Fill Cost Calculator

Find out what each open position costs your business. Enter the salary, the value the role produces, and the days it has been open. The workbook calculates the net cost of each vacancy, the total across all open roles, and what you could save by hiring faster.

Vacancy Cost Calculator download showing the 5 files stacked together. Excel + PDF, 11 pages in all files.
CalculatorTSHR-006

Vacancy Cost Calculator

Measure what vacancies cost your business over a year. Enter your headcount, turnover, and time to fill. The Excel workbook calculates your annual vacancy cost, the average number of positions open at any time, and what you could save by filling roles faster or keeping employees longer.