Free HR calculator
Crew No-Show Cost Calculator
See what crew no-shows cost each year, from missed labor time to delayed work and disruption across your crews.
Your estimate
How we estimate absence costs Note reviewed
Enter your crew numbers Add your field headcount, average annual pay, and no-show or same-day call-off days per worker. About two minutes.
Your field crews
Assumptions
Annual cost of crew no-shows
Your cost breakdown
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How the calculation works
Estimate the cost of crew absences
Start with the cost of pay and benefits for each missed day. For paid absences, including paid sick leave, the employer still pays for that day. A no-show can also leave coworkers idle, interrupt task sequencing, or require additional coverage. On a two-person task, one absence can prevent both workers from completing the work. The calculation multiplies the combined daily amount by annual no-show days and field headcount.
See the calculation
How the calculation works
Daily labor cost is annual pay and benefits divided by working days. Multiply that amount by annual no-show and call-off days per worker and field headcount to estimate missed labor time. The selected multiplier accounts for the additional jobsite effect. The default of 1.6 draws on peer reviewed research by Nicholson and colleagues (Health Economics, 2006). Your results show missed pay and benefits separately from additional jobsite costs.
Additional jobsite cost
One missing worker can leave a partner idle, stop a task, or delay the next trade or inspection. A 6 a.m. no-show can delay the start of work and disrupt several hours of the crew's schedule. Use 1.0 when crews can cover absences with little disruption. Consider a value above 1.6 where two-person tasks and tightly sequenced work are common.
Put the estimate to use
Compare your estimated call-off costs with the time and expense of improving attendance tracking. Start with a clear call-in deadline, a designated contact, consistent attendance points, and reliable foreman records. Keep protected leave separate when applying attendance points.
Put your results to work
Manage crew attendance in one place
Keep attendance occurrences, aging points, and crew trends together in the Crew Attendance and No-Show System. It includes foreman summaries, a weather-day policy, five foreman conversation scripts, and bilingual forms.
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Compare this estimate with your records to help plan your next step.