Free HR calculator
Caregiver Unfilled Shift Cost Calculator
Most call-offs land outside business hours, and coverage gets worked by hand from the owner's phone. An uncovered shift costs you the hours you cannot bill plus the time spent scrambling. Covering it usually costs far less. Price both with your numbers, then see what a typical year of call-offs runs.
Before you start
What you will need. Billable rate per hour, Caregiver base wage per hour, Average shift length, hours, Covering pay multiplier
Your rates
Covering the shift
The scramble
Advanced options
A typical year
Cost of one uncovered shift
What the uncovered shift costs
The method
What one uncovered shift costs you
When a caregiver calls off and no one covers, you lose the margin between what you bill and what you would have paid. Add the office time spent trying to fill it. When you do cover it, the cost is usually just the premium on the covering hours, any bonus, and the same scramble time. The gap between the two is why a coverage protocol pays for itself.
How this is calculated
The hours you cannot bill
An uncovered four hour shift at the national medians of $35 and $17 loses $72 in margin before you count anything else. That is money the schedule was going to earn, gone.
The scramble
The calls, texts, and reshuffling to find a covering caregiver take real time from the owner or scheduler. Priced at an office rate, an hour of it is another $30 on top of the lost margin.
What covering costs instead
If a caregiver picks up the shift, you pay the premium your payroll applies to those hours. Add any pickup bonus and the same scramble time. At a 1.0 multiplier and no bonus, covering costs you only the office time, which is why covering almost always beats leaving it open.
Carry this into the decision
Stop working coverage from your phone at 5 AM
The Shift Coverage and Call-Off System adds the call-off log, the reason ranking, the backup roster, and the coverage scripts that shrink next quarter's call-offs, in one license.
$44. 30 days. Reply to your receipt or email support@truestephr.com for a full refund. No form or explanation is required, and you keep the files.
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Put your own numbers in and read the result on screen.
Put your own numbers in and read the result on screen.
This tool estimates from the figures you enter. It is general information rather than legal, tax, or accounting advice, so check the result against your own records before you rely on it.