What to expect Have your billing rate, caregiver wage, weekly visit hours, and typical replacement time ready. The calculation takes about three minutes.

Your rates

Billable rate per hour

$

CareScout reports a 2025 national median of about $35 per hour for private-pay nonmedical home care. Use your agency's average rate.

Caregiver base wage per hour

$

The May 2025 BLS median was about $17 per hour for home health and personal care aides. Use your average caregiver wage.

While the position is open

Weekly billable hours per caregiver

Weeks from last shift to first solo shift

Share of scheduled hours your team cannot cover

%

Check your schedules for the percentage of visits left unfilled.

More cost details

Hiring a replacement

Recruiting and advertising per hire

$

Screening and onboarding costs per hire

$

Hours spent screening and interviewing per hire

Include screening and interview time for every candidate considered. Enter background checks, health screenings, and paperwork costs separately.

Training and office time

Paid orientation and training hours per new hire

Office hours spent on each departure and replacement

Office hourly cost

$

Use the hourly cost of the owner or scheduler doing this work. Caregiver training is calculated separately at caregiver wages.

Annual turnover

Average caregivers on your roster

Departures in the last 12 months

Target turnover rate

%

Sector estimates put annual caregiver turnover at 75% to 79%, with more than half of departures occurring in the first 90 days. The example uses 20 caregivers and 75% turnover. Enter your roster and departure history to estimate the savings at your retention target.

Cost of one departure

$0

0% annual turnover

Annual cost at your departure count

$0

Annual savings at your turnover target

$0

Each departure costs an estimated $0 at your figures. Annual cost at your current turnover is $0.

Where the costs come from

Email your results

Email yourself the cost breakdown and your inputs.

How the calculation works

What caregiver turnover costs

The calculator combines hiring, training, office time, and lost contribution margin from uncovered visits. Published replacement cost estimates range from $2,600 to $5,000 per caregiver.

See the cost categories

Recruiting and hiring

Add advertising, referral bonuses, interview time at your office rate, background checks, health screenings, and onboarding paperwork.

Paid training

Include paid orientation, shadowing, and supervised visits at the caregiver wage, plus any trainer time.

Office time

Include the time your office spends processing departures, rearranging schedules, and setting up new hires.

Uncovered visits

The cost of uncovered visits depends on how long the position stays open, weekly visit hours, the percentage of visits unfilled, and the margin per hour.

Find patterns in caregiver departures

Understand why caregivers leave

The Caregiver Turnover Cost Workbook helps you track departures, identify common reasons caregivers leave, and compare hiring sources. It includes annualized turnover calculations, exit scripts, and a quarterly review agenda.

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One-time purchase. Instant download.

See the Caregiver Turnover Cost Workbook

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Related resources

Explore caregiver costs and retention

Reference note What caregiver turnover costs a home care agency Review caregiver replacement cost estimates and the impact of early departures.
Reference note What employee turnover costs Compare replacement costs by role, from departure through full productivity.
Reference note How cost per hire is calculated Learn how to calculate cost per hire using internal and external recruiting expenses.
Calculator Caregiver Unfilled Shift Cost Compare uncovered shifts with paid coverage and estimate annual call-off costs.
Calculator Retention Savings Estimate departures avoided and annual savings from better retention.
Calculator Cost of Turnover Estimate the full cost of replacing an employee, from separation through onboarding and ramp-up.

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Compare this estimate with your records to help plan your next step.

Caregiver Turnover Cost Calculator