Free HR calculator
Dental Employee Cost Calculator
The salary you quote a hygienist, assistant, or front desk hire is only part of what the practice pays. Add payroll taxes, benefits, workers’ comp, paid time off, and admin, and the real number is usually 1.25 to 1.4 times pay. Use this to budget your next hire, compare candidates, or sanity check an offer before you make it.
Before you start
What you will need. Annual base salary, Hourly wage, Scheduled hours per week, Bonus or commission (per year)
Pay
Benefits
Additional benefits and operating costs
Time off and tax assumptions
First-year one-time costs (optional)
Fully loaded annual cost
Where the money goes
The method
What goes into the true cost of a practice hire
Base pay is the part everyone sees. The fully loaded cost adds everything the practice spends to keep that person employed for a year. For most small employers, dental practices included, it lands between 1.25 and 1.4 times pay. Here is what this calculator counts.
How this is calculated
Cash pay
Base salary or hourly wages, plus any bonus. Variable pay is taxable wages too, so it also drives the payroll taxes below.
Employer payroll taxes
On top of an employee’s own withholding, the practice pays a matching 7.65% in Social Security and Medicare. Then federal unemployment (FUTA) and your state’s unemployment tax (SUTA). FUTA and SUTA apply only to the first slice of wages each year.
Benefits
Employer-paid health insurance is usually the largest add-on after pay. Dental, vision, life, and disability coverage and a retirement match stack on top. Small practices that do not offer health coverage can set that input to zero and watch the multiple drop.
Workers’ comp, admin, and overhead
Workers’ compensation for dental offices is usually a low rate class, but it is still a percentage of every payroll dollar. Payroll or PEO fees, software, uniforms, CE allowances, and equipment tied to the role round out the ongoing cost.
Ongoing versus first year
The headline number is the ongoing annual cost. The optional first-year view adds one-time recruiting, onboarding, and equipment setup, which only hit in year one. For clinical roles where searches run long, recruiting can be a real line, not a rounding error.
Carry this into the decision
Use the full cost across the practice
The Dental Practice HR System packages hiring, onboarding, attendance, and manager tools in one license, built on the per-role cost math this calculator uses.
$199. 30 days. Reply to your receipt or email support@truestephr.com for a full refund. No form or explanation is required, and you keep the files.
Related
More free tools and the notes behind them
Put your own numbers in and read the result on screen.
Put your own numbers in and read the result on screen.
Put your own numbers in and read the result on screen.
Put your own numbers in and read the result on screen.
Put your own numbers in and read the result on screen.
This tool estimates from the figures you enter. It is general information rather than legal, tax, or accounting advice, so check the result against your own records before you rely on it.