Free HR calculator
PTO Accrual and Payout Calculator
See how fast paid time off builds for a role, per pay period and per hour worked. You also see what an unused balance is worth in dollars when someone leaves.
Before you start
What you will need. Annual base salary, Hourly wage, Scheduled hours per week, PTO granted per year
Pay
PTO policy
Payout
Payout value of the balance
PTO at a glance
The method
How PTO accrual and payout work
Most employers grant a set amount of paid time off per year and let it build up gradually. That happens either each pay period or for every hour worked. The dollar value matters most at the end, because unused time often has to be paid out when someone leaves.
How this is calculated
Accrual rate
Per pay period accrual is the annual PTO hours divided by the number of paychecks in a year. Per hour worked accrual is the annual PTO hours divided by the hours a full-time employee works in a year. That is about 2,080 at 40 hours a week.
Payout value
The payout is the unused balance in hours times the hourly pay rate. For a salaried employee, the hourly rate is the annual salary divided by 2,080.
Carry this into the decision
Handling a departure?
Accrued PTO payout is one piece of a clean exit. The Discipline and Termination Decision Kit gives you the decision guide, checklists, and documentation to run the rest properly.
$89. 30 days. Reply to your receipt or email support@truestephr.com for a full refund. No form or explanation is required, and you keep the files.
Related
More free tools and the notes behind them
Put your own numbers in and read the result on screen.
Put your own numbers in and read the result on screen.
Put your own numbers in and read the result on screen.
Put your own numbers in and read the result on screen.
Put your own numbers in and read the result on screen.
Put your own numbers in and read the result on screen.
This tool estimates from the figures you enter. It is general information rather than legal, tax, or accounting advice, so check the result against your own records before you rely on it.