Free HR tool

Attendance Point System Builder

Create a one-page attendance point policy draft for your workplace. Start with a preset, then customize incident points, review thresholds, and point expiration. Print the draft for leadership and HR to review, including the provisions for protected leave.

Before you begin Have your preferred point values, review thresholds, and rolling review period in mind. This takes about three minutes.

1. Choose a preset

Choose the preset closest to your workplace, then adjust the values.

2. Set point values

Incident typePoints

No call, no show

Call-off (unplanned absence)

Late arrival, under 15 minutes

Late arrival, 15 minutes or more

Left early or partial shift

Additional points for absence patterns

For qualifying absences next to scheduled days off, holidays, or paydays, enter any additional pattern points. These points are added to the standard absence value. Enter 0 if your policy does not assign pattern points.

3. Set review thresholds

Verbal warning at Written warning at Final warning at Termination review at Rolling window in months

Choose the point expiration period and the threshold for each review stage.

Your policy draft

12month rolling window

Standard Plant preset

Incident point values

Review thresholds

Print this one-page draft for leadership and HR review.

Attendance Point Policy Draft

Effective date: ____________________ Applies to: ____________________

Assigning attendance points

Assign the point values below to qualifying attendance incidents. Points remain active for 12 months after each incident date. When an employee reaches a review threshold, HR reviews the attendance record and applicable leave protections before determining the next step. Use the same incident categories and point values consistently.

Incident point values

Incident	Points

For qualifying absences next to scheduled days off, holidays, or paydays, review applicable leave protections, then add the listed pattern points to the standard absence value.

Attendance review thresholds

Step	Point threshold

Protected leave

Protected leave receives zero points and is excluded from review thresholds. This includes absences protected by the FMLA, an ADA accommodation, workers’ compensation, and any state or local protected-leave law. Have HR confirm incident eligibility before assigning points when questions arise.

Employee acknowledgment / Date

Supervisor signature / Date

Created with the TrueStep HR Attendance Point System Builder | truestephr.com

Review each incident for applicable leave protections and count only unprotected incidents. HR reviews the record before applying a disciplinary threshold.

Email your results

Email your policy draft and selected settings.

How the builder works

How the point system works

An attendance point system assigns defined point values to qualifying absences, missed shifts, late arrivals, and early departures. Points remain active during the selected review period. The total determines when verbal, written, final, and termination reviews begin.

See the settings

Choose your starting values

The standard plant preset starts with one point for an unplanned absence and two for a no call, no show, with a 12-month review period. The safety-sensitive setting uses alternative point values and thresholds. The flexible starting point uses lower late-arrival points, zero pattern points, higher review thresholds, and a six-month review period. You can adjust each preset for your workplace.

Choose when points expire

The rolling review period determines when each incident's points expire, often after 12 months. As older points expire, the active total changes, giving employees time to improve their attendance record.

Protected leave

Protected leave receives zero points and is excluded from disciplinary thresholds, even under a no-fault policy. Review FMLA leave, ADA accommodations, and state and local leave protections, including qualifying workers’ compensation absences.

Put your attendance policy into practice

Manage attendance across shifts

The Manufacturing Attendance and Points System tracks attendance by shift and department. It includes a tracker, three policy presets, five supervisor conversation scripts, and four bilingual forms.

$59

One-time purchase. Instant download.

See the Attendance and Points System

30-day refund. Reply to your receipt or email support@truestephr.com.

Compare this estimate with your records to help plan your next step.

Next steps

Prepare your attendance policy for review

Send the draft to leadership and HR for review. Once the policy is approved, use the tracker to maintain attendance records.

01 · Customize

Customize your point system

Check the incident values, review thresholds, and rolling period.

02 · Save and review

Review your policy draft

Email the draft and use the workbook to maintain employee records.

See the Attendance and Points System →

03 · Discipline review · $89

Discipline and Termination Decision Kit

When an employee reaches the final threshold, use the kit to review the risks, documentation, and factors relevant to the decision.

Explore the Discipline and Termination Decision Kit →

Attendance Point System Builder

1. Choose a preset

2. Set point values

3. Set review thresholds

Your policy draft

Incident point values

Review thresholds

Email your results

How the point system works

Choose your starting values

Choose when points expire

Protected leave

Manage attendance across shifts

Calculators and research

Prepare your attendance policy for review

Customize your point system

Review your policy draft

Discipline and Termination Decision Kit