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AI Hiring and HR Governance Kit: the 9 files in this download shown as a stack of real pages. Excel + Word + PDF + web tools, 26 pages in all files, web tools not counted.

These previews show pages from the files you receive.

Compliance kit

AI Hiring and HR Governance Kit

$129 Go to price and purchase

Know which AI tools are used in your hiring and who oversees them. Adopt a policy, notify candidates before a tool runs, and hold vendors accountable for their audit results. Run the four-fifths check using your own hiring numbers.

FormatKit
Contents4 Word documents, 3 PDF guides, 1 HTML tool, 1 Excel workbook
UseInstant download

Use the free Adverse Impact Calculator to apply the four-fifths rule to a hiring round, a promotion cycle, or a reduction list using your own figures.

$129

  • One-time purchase. Editable files.
  • Your download link appears on the confirmation screen and in your receipt. No account needed.
  • Request a full refund within 30 days with one email.
  • Licensed for one company's internal HR use. Resale and redistribution are not permitted. Read the license.

Checkout takes place on our store at shop.truestephr.com. Any applicable sales tax appears at checkout before you pay. These files provide general HR information, not legal advice.

Need approval first?

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Ready to put your tool to work?

Add a one hour Setup Session, $149

Bring your purchased tool and the situation you are working through. A TrueStep HR practitioner will help you set the inputs, make the first decisions, and identify a practical next step.

See the Setup Session →

Where to start

Start with a complete inventory of your automated hiring tools, one row per tool in the Tracker.

A complete tool inventory gives you a starting point for candidate notices and vendor bias-audit requests.

DecisionHire someone, Prepare for an audit
IndustryCross-industry
Files4 Word documents, 3 PDF guides, 1 HTML tool, 1 Excel workbook
ReviewRead our published standard for how we develop our tools, and what we cover for their scope and limits.

Fit

Is this the right fit for your work?

A good fit

  • You use AI tools in hiring and want clear policies, assigned oversight, and documented decisions.
  • You want editable Word and Excel files that stay with your organization.
  • You or a manager will run the process and want a clear sequence to follow.

When to consider another option

  • For advice about one person's specific circumstances, consult qualified counsel.
  • For rules specific to one state or city, this tool flags where state rules commonly apply and what to check.
  • For help running the process, explore our advisory services.

What is inside

Every file in the download, by name.

Taken from the kit’s own Start Here guide, so what you see here is what you open after checkout.

PDF · readStart Here: what each piece does and the order to use it.
Web · openFree AI Hiring Governance Assessment (web): review bias-audit, notice, and human-oversight requirements, and see which obligations apply in each location.
Word · editAI Vendor Bias Audit Request Template: request bias-audit information from vendors.
Excel · useAI Hiring Governance Tracker (Excel): inventory every AI or automated tool, schedule and record bias audits, run the four-fifths adverse-impact check, and log candidate notices and governance decisions across six tabs.
Word · editAI Hiring Use Policy Template: an AI use policy you can adapt for your workplace.
Word · editAI Candidate Notice Template: prepare notices for candidates before an AI tool is used.
Word · editAI Adverse Impact Review Memo Template: document your adverse-impact review.
PDF · readTrueStep HR Product License: what you may and may not do with your purchased files.
PDF · readUsing This Workbook in Google Sheets: how to upload the file and what to check afterward.

How to use it

Your first 15 minutes

Follow these 4 steps to identify your tools, establish oversight, complete the checks, and maintain your records. Bring unusual cases to counsel.

  1. Identify the AI or automated tools used in your hiring. Check the requirements that apply in New York City, Illinois, California, Colorado, the EU, plus federal law everywhere.

  2. Record each tool in the tracker and adopt the use policy. Assign an owner to each tool and establish the oversight, notice, and recordkeeping rules.

  3. Run the four-fifths adverse-impact check in the tracker. Request each vendor’s most recent bias audit and give candidates the required notice before a tool is used.

  4. Keep a record of audits, notices, and decisions. Review it at least yearly, whenever a law changes, and when you add a tool. Bring unusual cases to counsel.

AI Hiring and HR Governance Kit Start Here guide showing every file and the order to use them.

Before you buy

Questions about your purchase

Find details about file formats, delivery, licensing, and refunds.

What exactly do I receive?

You receive 4 Word documents, 3 PDF guides, 1 HTML tool, 1 Excel workbook. Every file is named in the What is inside section above. This is a one time purchase delivered as a download, not a subscription.

Are these the real screenshots?

Yes. The first image shows the file set, and the second and third show actual pages from the current download.

Can I use the files in my business?

Yes. For your own internal operations, you can edit and brand the Word documents, fill in the Excel workbook, and read or print the PDF guides. The web tool opens in any browser.

What if I need help applying it?

For help implementing this tool, book a one hour Setup Session for $149. For broader HR support, advisory begins with a short request and a written scope at truestephr.com/pages/advisory. For legal questions, consult qualified counsel.

How do I get the files?

Right after payment, your download link appears on the confirmation screen and again in your email receipt. All files arrive as one ZIP. No account is needed.

What do I need to open them?

You can use Word and Excel, LibreOffice on a computer, or Google Docs and Google Sheets in a browser. The alternatives are free. Any PDF reader opens the guides, and the web tool opens in any browser. See download help.

What if it is not right for us?

Email support@truestephr.com within 30 days for a full refund. No form or explanation is required. The full terms are in the refund policy.

Is this legal advice?

No. It is general HR information and a working method. It is not written to any one state unless the page says so. Where a decision turns on the law, use qualified counsel. See what we cover, and what we do not.

Who may use the files?

One license covers the internal HR work of one legal entity. You may edit the files, brand them, and issue them to your employees. Consultants and groups with several entities need the extended license. See the license.

Extend the system

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